Introduction

JMDolling LLP ("we", "us", or "our") is a law firm regulated by the Law Society of Hong Kong. We are committed to protecting the privacy of individuals who visit our website (the "Website"). This Privacy Policy explains how we collect, use, disclose, and safeguard information when you visit our Website. Please read this policy carefully. If you disagree with its terms, please discontinue use of the Website.

This policy applies solely to information collected through our Website. It does not apply to information collected through other means, including information collected offline or in the course of providing legal services to clients.

Information We Collect

Information You Provide Voluntarily

We may collect personal information that you voluntarily provide when you:

• Complete a contact or enquiry form on our Website

• Subscribe to our newsletters, publications, or alerts

• Register for events, webinars, or seminars

• Apply for a position at JMDolling LLP

• Otherwise communicate with us electronically

The personal information we collect in these circumstances may include your name, email address, postal address, telephone number, employer, job title, and any other information you choose to provide.

Information Collected Automatically

When you visit our Website, certain information may be collected automatically through cookies, web beacons, log files, and similar tracking technologies. This information may include:

• Your IP address and approximate geographic location

• Browser type, version, and settings

• Operating system and device information

• Referring URLs and exit pages

• Pages visited, time spent on pages, and links clicked

• Date and time of your visit

This information is used to analyze trends, administer the Website, and improve user experience. It does not, by itself, identify you personally.

Use of Cookies

Our Website uses cookies — small text files placed on your device — to enhance functionality and improve user experience. We use the following categories of cookies:

• Strictly Necessary Cookies: Required for the Website to function properly. These cannot be disabled.

• Performance Cookies: Collect anonymized data on how visitors use the Website, helping us improve its performance.

• Functionality Cookies: Remember your preferences and settings to personalize your experience.

• Targeting/Analytics Cookies: Used to deliver relevant content and track the effectiveness of our communications.

You may configure your browser to refuse cookies or to alert you when cookies are being set. Please note that disabling certain cookies may affect the functionality of our Website. For more information on managing cookies, visit www.allaboutcookies.org.

How We Use Your Information

We use the information we collect for the following purposes:

• To respond to enquiries and communicate with you

• To send legal updates, publications, event invitations, and other communications you have requested

• To process event registrations and applications

• To administer, improve, and personalize our Website

• To monitor and analyze usage and trends to improve user experience

• To comply with applicable legal obligations

• To protect the rights, property, and safety of JMDolling LLP, our clients, and others

We will not use your personal information for purposes incompatible with those described in this policy without your prior consent.

Legal Basis for Processing

JMDolling LLP is regulated by the Law Society of Hong Kong and complies with the Personal Data (Privacy) Ordinance (Cap. 548) ("PDPO"). We collect and process your personal information on the following grounds:

• Consent: Where you have given us explicit consent to process your information for a specific purpose.

• Legitimate Purposes: Where processing is necessary for a purpose directly related to the functions or activities of JMDolling LLP.

• Legal Obligation: Where processing is required to comply with applicable Hong Kong law or regulation.

• Contract: Where processing is necessary to fulfil a contractual obligation or to take pre-contractual steps at your request.

Disclosure of Your Information

We do not sell, trade, or otherwise transfer your personal information to third parties for marketing purposes. We may share your information with:

• Service Providers: Third-party vendors who assist us in operating our Website, conducting our business, or providing services to you, subject to confidentiality obligations.

• Professional Advisers: Lawyers, accountants, and other advisers where necessary.

• Regulatory Authorities: Where required by applicable law, regulation, or court order.

• Business Transfers: In connection with a merger, acquisition, or sale of all or a portion of our assets.

All third parties with whom we share your data are required to handle it in accordance with applicable data protection laws.

Data Retention

We retain personal information collected through our Website for as long as necessary to fulfil the purposes for which it was collected, as described in this policy. When personal information is no longer needed, we will securely delete or anonymize it.

The precise retention period will depend on the nature of the information and the purpose for which it was collected. For example, information submitted through a contact form will be retained for as long as is necessary to respond to and follow up on your enquiry. Where we are required by law or regulation to retain information for a minimum period, we will comply with that obligation.

Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or method of electronic storage is completely secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.

Your Rights

Under the Personal Data (Privacy) Ordinance (Cap. 548) of Hong Kong, you have the following rights regarding your personal information:

• Right of Access: To request a copy of the personal information we hold about you, subject to any applicable exemptions under the PDPO.

• Right to Correction: To request correction of any personal information we hold about you that is inaccurate.

• Right to be Informed: To be informed of the kind of personal information we hold, the main purposes for which it is used, and the classes of persons to whom it may be transferred.

• Right to Withdraw Consent: Where processing is based on consent, to withdraw that consent at any time without affecting the lawfulness of prior processing.

To exercise any of these rights, please contact us using the details set out in Section 12 below. We will respond to your request within the timeframe required by applicable law.

Third-Party Links

Our Website may contain links to third-party websites. We are not responsible for the privacy practices or content of those sites. We encourage you to review the privacy policies of any third-party sites you visit.

Changes to This Privacy Policy

We reserve the right to update this Privacy Policy at any time. The date at the top of this policy indicates when it was last revised. Your continued use of our Website following the posting of any changes constitutes your acceptance of those changes. We encourage you to review this policy periodically.

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or the personal information we hold about you, please contact us at:

JMDolling LLP
Data Privacy Team
Email: info@jmdolling.com
Telephone: +852 2593 9300
Address: Level 15, AIA Central, 1 Connaught Road Central, Central, Hong Kong

If you are not satisfied with our response, you may lodge a complaint with the Office of the Privacy Commissioner for Personal Data, Hong Kong ("PCPD") at www.pcpd.org.hk.